Free Inventory Management Software That Stays Free Forever
Most tools that call themselves free are really a fourteen-day trial with a payment screen waiting at the end. InventorysHub is different. Our free inventory management software gives you a working account that stays free forever, with no card details and no countdown timer.
Add up to 50 items, invite a second person, organise stock into folders, and create purchase orders from day one. When your business grows past those limits, you can upgrade in a couple of clicks and keep every record you have already built.
Everything you need to get your stock in order
A good free inventory software plan should let you run real work, not just look around. Here is what is included in the InventorysHub free plan, with no hidden extras and no features that quietly switch off after a month.
Up to 50 items with live counts
Add each product with its quantity, price, photo and location. Every sale, delivery or adjustment updates the count straight away, so the number on screen matches the number on the shelf.
Purchase orders from day one
Create, send and receive purchase orders without paying a cent. When the goods arrive, receiving the order adds the units to your stock automatically.
Two users
Invite a partner or an employee so the work does not depend on one person.
Three folders
Group items by category, supplier or shelf so everyone can find things quickly.
Full change history
See who changed a count, when they did it, and what the number was before.
Up and running in three steps
You do not need training, a consultant or a long setup project. Most people finish their first count on the same day they sign up, because the free plan includes everything required to start working immediately.
Create your account
Sign up with your name and email address. There is no credit card form, no sales call, and no trial period to remember.
Add your items
Type in your products or import them from a spreadsheet file. Give each one a quantity, a folder and a location, so your free inventory management software reflects exactly what sits in your storeroom.
Record every movement
Log deliveries, sales and adjustments as they happen. Your counts stay accurate, and your team works from the same numbers.
Why a free plan beats a free trial
When people search for the best free inventory management software, many of the results turn out to be time-limited trials. A trial is useful for a quick look, but it puts pressure on you to decide before you have properly tested the product with your own stock. Genuinely free inventory software works differently. A free plan removes that pressure. You can run your business on it for as long as it fits, and upgrade only when the limits start to feel tight.
| InventorysHub free plan | Typical free trial | Spreadsheet | |
|---|---|---|---|
| Cost after 30 days | $0, forever | Paid plan required | $0 |
| Credit card to start | Not needed | Often required | Not needed |
| Counts update with every movement | Yes | Yes, until it expires | Only when someone types |
| Two people working together | Yes | Yes, until it expires | Version conflicts |
| Purchase orders | Included | Varies | Manual |
| Change history | Every edit is logged | Varies | Easily overwritten |
What to look for before you commit to a free plan
Comparing free inventory management software can be confusing, because every provider describes its offer a little differently. Before you decide which is the best free inventory management software for you, and before you spend an afternoon entering products, it is worth checking a few practical details that separate a genuinely useful free plan from a marketing promise.
Does the plan ever expire?
Read the small print carefully. If the free period ends after fourteen or thirty days, you are really evaluating a trial, and you will need a budget ready before the deadline arrives.
Can more than one person log in?
Stock records become unreliable when only one employee understands them. A free plan that supports at least two users protects your business during holidays and sick days.
Can you take your data with you?
Check that you can import products easily and that upgrading keeps every record. Moving data between systems later is time-consuming and frequently introduces errors.
Are the limits clear and reasonable?
Good providers publish exact limits for items, users and locations. Vague phrases like "basic features" often hide restrictions that only appear after you have committed your time.
Our free inventory management software was designed to pass every one of these checks: there is no expiry date, two people can work together, products can be imported from a file, and the limits are published openly on this page and on the pricing page.
Is the free plan right for you?
This free inventory program is a strong fit for owners who carry a focused range of products and want to stop guessing. Think of a craft maker selling at markets, a salon that sells its own hair care line, a start-up testing its first products online, or a workshop that keeps a short list of spare parts. If that sounds like you, you can probably run on the free plan for a long time.
It is also a sensible starting point for larger teams who want to try InventorysHub with a small slice of their stock before moving everything across. You can test the workflow, train one colleague, and then upgrade with all of your data intact.
The free plan does not include barcode scanning, custom fields, reports, stock transfers between sites, or vendor-linked purchase orders. Those arrive with the paid plans, so you only pay for them when you actually need them.
A clear upgrade path, with prices you can see
Free inventory software is only useful if moving up later is painless. Every paid plan keeps your items, folders, history and orders exactly as they are. Prices below are per month, with the lower figure for yearly billing.
Free
50 items, 2 users, 3 folders, 1 warehouse and purchase orders.
Starter
500 items, 2 users, 1 warehouse and unlimited folders.
Advanced
Unlimited items, 10 users and up to 5 warehouses.
Ultimate
Unlimited items, 50 users, 20 warehouses, advanced reports and dedicated support.
Every plan comes with a fixed price guarantee: once you subscribe, your fee does not rise until you choose to upgrade. Full details are on the pricing page.
Book a short demo with our team
Not sure whether the free plan will cover your needs? Book a quick call and we will walk you through the account using examples from your own business. We will show you how to add items, record deliveries and create a purchase order, and we will be honest about when a paid plan would make more sense.
- About 20 minutes, online, at a time that suits you.
- Bring your questions, from importing products to setting up a second user.
- No pressure to buy. Many people leave the call and simply carry on with the free plan.
Request your demo
Fill in the form and we will email you to arrange a time.
Frequently asked questions
Is this free inventory management software really free forever?
Yes. The free plan has no end date and no trial period. You can use it for as long as 50 items, 2 users, 3 folders and 1 warehouse cover your needs. We never ask for a credit card to open a free account.
What happens if I go over 50 items?
Nothing is deleted and nothing breaks. You simply cannot add new items until you remove some or move to a paid plan. When you upgrade, all of your items, folders, history and orders stay exactly as they are.
How is this different from other free inventory software?
Many free offers are trials that end after a few weeks, or plans that hide essential tools behind a paywall, which makes them difficult to rely on for daily work. Our free plan is permanent and includes purchase orders, two users and a full change history from the first day.
What makes the best free inventory management software for a small team?
Look for a plan with no time limit, room for at least two people, a clear change log, and an easy path to upgrade without losing data. The InventorysHub free plan was built around exactly those points.
Can I use this free inventory program on my phone?
Yes. This free inventory program runs in any modern web browser, so you can check counts and record movements from a phone, tablet or computer without installing anything.
Do I need to book a demo before signing up?
No. Most people sign up and start straight away. The demo is there if you would like a guided tour, or if you want help deciding between the free plan and a paid one.
Start with free inventory management software today
Open your account in a couple of minutes, add your first items, and see your stock clearly for the first time. Choosing free inventory management software that never expires means you can grow at your own pace. It stays free forever, and you can upgrade the moment you need more.